ARPOA BOARD MEETING

February 1, 2005

 

Member Present: Walter Bigelow, Mary Gibb, Anastasia Hopkinson, Chris Humphreys, Geri Nicholson, Bonnie Persinger, Steve Stroetzel, Judy Vaughn & Don Walsh.

Directors Buemi & Santin were absent.

Non-Members Present:  Candy Bigelow

 

Minutes of the January meeting were approved by the Board.

 

Presidents Report:

The President and Dan Wells met with developer on Green Willow last week.  Further discussions are planned.

Recent rumors are circulating that St. Mary’s has signed a contract with Stamato on the golf course property.  ARPOA is still not aware of any “formal” annexation proposal being submitted to the City for the golf course property.

 

Communication Committee:

Director Nicholson, filling in for Director Buemi, noted that a new flyer has been distributed within the community regarding another annexation proposal being made to the City for property at the intersection of Forest Dr. & Spa Road.  Annexation meeting is scheduled for Feb 14, 7p.m. at City Hall.  All are encouraged to attend and voice their opposition.  The Committee is trying to develop a strategy that could influence the parishioners of St. Mary to support opposition to the development of the golf course.  In addition to letter writing campaigns the Board felt that other visible signs of opposition are necessary.  The development of a campaign bumper sticker is recommended.

The Chair also noted that a private donation has been made to support the placement of an ad in the Capital newspaper against the proposed development.

 

Capital Campaign Committee Report:

Director Nicholson informed the Board that approximately 50% of the Community has been personnally contacted during the fund raising campaign.  One more party is scheduled for this coming weekend.  The Committees goal is to raise $1 million by Feb. 14th.  The Committee will be sending out personalized letters to all ARPOA property owners who have not yet contributed to the campaign.

 

Land Preservation Committee Report:

Beyond the Presidents report there were no other developments to report at this time.

 

PWD Report:

PWD noted that approximately $4,500 has been spent so far this year for snow removal. 

PWD informed the Board that he is keeping a careful watch on the icing problem on Claibourne Road and salting the affected areas as needed.  He continues to search for contractors willing to provide a proposal to fix the problem.  Any work contracted for would not begin until the spring.

 

Treasurer’s Report:

The Treasurer provided the Board with Financial reports through Jan. 31.

She informed the Board that all 1099’s for tax year 2004 have been sent out.  The Budget has been submitted to the County as well as the auditor report, and ARPOA’s taxes have been filed as required.

She noted that a final reconciliation of the cost on the fencing on Claibourne Rd. is necessary.  The Treasurer will contact Director Santin for his assistance.

The Treasurer also noted that a revised budget estimate needs to be presented by the Communications Committee. Director Buemi will be contacted and asked to develop a revised budget.

 

Old Business:

Director Humphreys informed the Board that he had contacted four other security firms interested in providing security.  Only two showed any interest.   He noted that our current vendor, CSI is still interested in providing this service and gave us assurances that their management problems have been resolved.  Dir. Humphreys will be contacting other communities to see if there is any interest in joining us in a contractual arrangement with CSI to take advantage of any economies of scale.

 

New Business:

Beach Signage: it was noted that not all members in ARPOA are dog lovers and allowing dogs to run loose at the beach and overlook is unfair to them.  The PWD was asked to develop some suggestions for signage that would satisfy all resident needs.

Proxy Voting: the President noted that the Board needed to develop a policy or procedure to handle proxy voting.

Board Meeting Expenses:  following discussion Director Walsh moved “that monthly Board meeting expenses be restricted, not to exceed $50.00 per meeting.  Motion was seconded by Director Vaughn. The motion was passed with one vote against the motion from Director Nicholson.

Procurement Policy:  following discussion the President volunteered to refine the proposal and resubmit at the next Board meeting.

Use of Community Property:  at the suggestion of our insurance company the Board determined that the current policy for use of community property needed to be modified to incorporate a waiver policy.  Candy Bigelow volunteered to find a standard form that would address our needs.

Request for Use of Beach & Overlook:  Director Buemi requested approval for the use of the beach and overlook this coming summer for two events.  One would be a free windsurfing clinic, open to all ARPOA residents.   The second event would be an over night camping event at the Overlook for kids in ARPOA.  Following discussion the Board concurred with the request pending the implementation of the waiver policy.  All participants or their parents would be required to sign a waiver policy.  Additional information from Dir. Buemi will be requested.

Board Vacancy: three candidates have been identified to fill the one vacant Board position.  The President will ask all three to attend our next meeting.

 

The next meeting is scheduled for March 1st. at the house of Chris Humphreys.

 

Motion was made, seconded and approved to adjourn the meeting.

                  

Donald Walsh

Secretary